Wessex HGPG Club Data Privacy Policy

1. About this Policy

1.1 This policy explains when and why we collect personal information about our members, how we use it and how we keep it secure and your rights in relation to it.

1.2 We may collect, use and store your personal data, as described in this Data Privacy Policy and as described when we collect data from you.

1.3 We reserve the right to amend this Data Privacy Policy from time to time without prior notice. You are advised to check our website www.wessexhgpg.org.uk regularly for any amendments (but amendments will not be made retrospectively).

1.4 We will always comply with the General Data Protection Regulation (GDPR) when dealing with your personal data. Further details on the GDPR can be found at the website for the Information Commissioner (www.ico.gov.uk). For the purposes of the GDPR, we will be the “controller” of all personal data we hold about you.

2. Who are we?

2.1 We are The Wessex Hang Gliding and Paragliding Club (Wessex HGPG Club). We can be contacted at:

Tim Oatley
Wessex HGPG,

email: secretary

3. What information we collect and why

Type of information Purposes Legal basis of processing
Member's name, address, telephone numbers, e-mail address, photograph (if provided), car details, wing details. Managing the Member’s membership of the Club.
For publication in the Wessex magazine directory of members.
Performing the Club’s contract with the Member and for the purposes of our legitimate interests in operating the Club.
Emergency contact details. Contacting next of kin in the event of emergency. Protecting the Member’s vital interests and those of their dependants.
Your HG/PG qualifications and hours logged. Managing membership categories and access to flying sites. Performing the Club’s contract with the Member and for the purposes of our legitimate interests in operating the Club.

4. How we protect your personal data

4.1 We will not transfer your personal data outside the EU without your consent.

4.2 We have implemented generally accepted standards of technology and operational security in order to protect personal data from loss, misuse, or unauthorised alteration or destruction.

4.3 Please note however that where you are transmitting information to us over the internet this can never be guaranteed to be 100% secure.

4.4 For any payments which we take from you online we will use a recognised online secure payment system.

4.5 We will notify you promptly in the event of any breach of your personal data which might expose you to serious risk.

5. Who else has access to the information you provide us?

5.1 We will never sell your personal data. We will not share your personal data with any third parties without your prior consent (which you are free to withhold) except where required to do so by law or as set out in the table above or paragraph 5.2 below.

5.2 We will pass your personal data to the BHPA for the purpose of verifying BHPA membership. However, we disclose only the personal data that is necessary for the BHPA to perform this task and not to use it for their own purposes.

5.3 We will pass your personal data to BCP and New Forest District councils for the purpose of verifying your Club membership in relation to flying Southbourne and Barton-On-Sea. However, we disclose only the personal data (Name and BHPA number) that is necessary for the councils to perform this task and not to use it for their own purposes

6. How long do we keep your information?

6.1 We will hold your personal data on our systems for as long as you are a member of the Club and for as long afterwards as is necessary to comply with our legal obligations. We will review your personal data every year to establish whether we are still entitled to process it. If we decide that we are not entitled to do so, we will stop processing your personal data except that we will retain your personal data in an archived form in order to be able to comply with future legal obligations e.g. compliance with tax requirements and exemptions, and the establishment exercise or defence of legal claims.

7. Links to other websites

7.1 Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

8. Your rights

8.1 You have rights under the GDPR:

(a) to access your personal data

(b) to be provided with information about how your personal data is processed

(c) to have your personal data corrected

(d) to have your personal data erased in certain circumstances

(e) to object to or restrict how your personal data is processed

(f) to have your personal data transferred to yourself or to another business in certain circumstances

You have the right to take any complaints about how we process your personal data to the Information Commissioner:


0303 123 1113

Information Commissioner's Office,
Wycliffe House,
Water Lane,
SK9 5AF.

For more details, please address any questions, comments and requests regarding our data processing practices to our Website Administrator


v2.0 April 2021